Atlanta Music Pros provides corporate AV services throughout Metro Atlanta for conferences, corporate meetings, general sessions, galas, product launches, trade shows and private events. Services can include professional audio and wireless microphones, video production and multi-camera capture, live streaming and hybrid delivery, projection, LED displays, stage and event lighting, staging, presentation management, on-site technical operators, and DJ, MC and live entertainment.
Most corporate events in Atlanta get assembled from four or five separate vendors: someone for audio, someone for microphones, someone for video, a streaming company, a lighting company, and then entertainment booked last. Every handoff between them is a place where a presenter’s lav mic does not reach the video mixer, or where the walk-in music stops when the slides come up.
We work the other way round. One production partner, one point of contact, and one plan covering audio, video, lighting, broadcast, staging and entertainment. If part of your event needs capability beyond what we carry directly, we coordinate it through production partners rather than sending you off to source it yourself.
Corporate AV is not one product. It is six or seven disciplines that have to arrive in the same room and agree on signal, timing and sightlines. Here is how we break it down when we scope a job.
Speech-first PA design: even coverage, controlled levels and intelligibility from the front row to the back wall. Digital mixing, playback, program audio and a feed for recording or streaming. See wireless microphone options and our sound and audio service.
Handhelds for Q&A, lavaliers for presenters, headsets for anyone moving, a podium mic for the formal moments and panel mics that do not fight each other. Frequency coordination is part of the job, not an extra. More on wireless microphone rental in Atlanta.
Projectors and fast-fold screens for ballrooms, flat-panel displays for breakouts and lobbies. Brightness, screen size and throw distance get worked out against your actual room. Details on projector and screen rental.
LED video wall as the main stage surface when ambient light, content brightness or scale makes projection the wrong answer. We coordinate LED through production partners — see LED video wall rental in Atlanta.
Single camera for a clean keynote record, or two to four cameras with live switching for screens, stream and archive. See multi-camera live production and corporate event video production.
Image magnification puts the live presenter on the big screen so a 300-person ballroom can actually see a face instead of a silhouette. Explained fully on our IMAG production page.
Encoded program feed to YouTube, Zoom, Teams, Vimeo or a private destination, with remote presenters brought into the room. See corporate event live streaming and hybrid event production.
Presenter key light that reads on camera, stage wash, podium light, and branded color for the room. Corporate lighting is a different problem from dance-floor lighting — see corporate stage lighting.
Stage decks, podium position, screen placement and the sightline decisions that determine whether half your audience can see the lower third of a slide. See corporate event staging.
Collecting decks in advance, checking aspect ratios and embedded media, running the show from one machine, and advancing slides on cue so presenters are not walking back to a laptop mid-sentence.
An audio engineer on the mix, a video operator on the switcher, a stream operator watching the encoder, and someone calling the show. Equipment without an operator is where most corporate AV goes wrong.
The part most AV companies cannot do: a corporate event DJ, an MC who can run a program, or a live band for the reception. Booked from the same company that owns the PA.
Every quote gets built from the room and the run of show, not a catalogue. These are the shapes corporate AV requests in Atlanta usually take, and what each one normally has to solve.
| Event shape | What it usually needs | Crew on site |
|---|---|---|
| Board or executive meeting, 10–30 | Display or small projection, one or two mics, presentation playback, conference audio for remote attendees | One technician, or delivered and set up |
| Training or seminar, 40–100 | Compact PA, lavalier plus handheld for Q&A, projection, laptop switching, recording if requested | One AV technician |
| General session, 150–400 | Ballroom PA, podium and presenter mics, large screen or LED, IMAG camera, stage lighting, show playback | Audio engineer plus video operator, and a show caller for tight programs |
| Conference with breakouts | General session package plus per-room breakout kits, registration audio, presentation collection across rooms | Core crew plus a roaming technician covering breakouts |
| Hybrid or streamed event | Everything above plus program mix for broadcast, camera switching, graphics, encoder and a monitored stream | Adds a stream operator and camera operators |
| Awards gala or launch | PA and playback, wireless mics, video and nominee playback, IMAG, stage lighting, uplighting, DJ and MC | Production crew plus entertainment team |
We ask about the room, the guest count, the run of show, how many presenters there are and who needs to hear or see what. Guessing at this stage is what produces quotes that fall apart.
We confirm load-in access, dock procedures, power, internet, rigging rules, house sound availability and any outside-vendor requirement with the venue before committing to a plan.
You get a plain-language scope: what is in the room, who is operating it, when we arrive, when we strike, and what is excluded. No mystery line items.
Decks collected, aspect ratios checked, cue sheet built, streaming destination tested, presenter list confirmed, mic assignments agreed.
System built, speakers positioned and tuned to the room, projection or LED aligned, lighting focused, mics swept for clear frequencies, everything tested before anybody walks in.
Presenters walk the stage, hear themselves in the room, and see their slides. Most on-the-day problems are found here rather than in front of an audience.
Operators stay on the desks. Levels ridden live, slides advanced on cue, cameras switched, stream monitored, and the program kept on the clock.
Cleared out inside the venue’s window, recordings handed over as agreed, and the room back the way the venue expects it.
If you plan events occasionally rather than for a living, these are the terms that show up on an AV quote and quietly change the price.
The case for consolidating is not just fewer invoices. It removes the specific failure points that come from splitting a single show across companies that have never worked together.
When the same team owns the mixer, the cameras and the encoder, presenter audio reaches the recording and the stream as a matter of course instead of as a last-minute patch between two vendors.
Audio, video, lighting and staging share one load-in plan and one rehearsal window. Nobody is waiting on someone else’s truck to clear the dock.
You are not diagnosing whether a problem belongs to the lighting company or the AV company at 8:40am. One contact owns the whole technical picture.
The DJ already has the PA. The MC is already on the same wireless system. The gala transition from awards program to dance floor stops being a vendor handoff. See awards gala production.
Where something sits outside what we carry, we say so and coordinate it through a production partner. That is a better answer than a vendor who promises everything and subcontracts silently.
Downtown convention space, Buckhead hotel ballrooms, Perimeter meeting rooms and Gwinnett exhibit halls all behave differently. The plan accounts for the actual building.
Atlanta Music Pros provides some of this work directly and coordinates the rest through production partners we have vetted. Which parts fall where depends on the scale of the room, the date and what the venue allows, so the honest answer is that we build or coordinate a package around your venue, guest count and production requirements rather than publishing a fixed equipment list.
Sound, microphones, event lighting, DJ, MC and live entertainment are long-standing parts of the business — see sound and audio, event lighting and corporate DJ services. Large-format LED, extensive staging and heavy rigging are the areas most often coordinated through partners, because owning that inventory outright is not what makes an event good.
Pricing works the same way. We do not publish a rate card for corporate AV because the number is driven by room count, equipment, crew and load-in hours — the corporate AV pricing page explains exactly which variables move it.
Atlanta Music Pros is an Atlanta-based company serving Metro Atlanta and North Georgia. We do not operate satellite offices in the suburbs — we travel to the venue, which is what actually matters for a load-in time.
Planning at a specific building? Our Atlanta event venue guides cover AV planning considerations venue by venue, including which facilities typically run in-house AV departments or exclusive providers.
Atlanta has in-house hotel AV departments, national production companies and independent local providers. Atlanta Music Pros sits in the independent group, providing audio, wireless microphones, video, live streaming, projection, lighting, staging and entertainment for events across Metro Atlanta, and coordinating specialist elements such as large-format LED through production partners. The practical difference is that entertainment and technical production come from the same company, so a general session and the reception that follows it are one plan rather than two vendors.
Yes, and that is the way we prefer to work. A single production partner owns the signal chain, the load-in schedule and the run of show, which removes the handoffs where things usually break — presenter audio not reaching the stream, lighting rigged after the screens are already in position, or entertainment arriving with no PA. Some elements may be fulfilled through vetted production partners, but you keep one point of contact and one scope document.
Conference AV needs more than equipment: a general session package, per-room breakout kits, presentation collection across multiple rooms, registration audio and a crew that can be in several places at once. We build conference production as one coordinated job with a core crew on the main room and technical support covering breakouts. Our conference AV page walks through small, medium and larger configurations.
Both are available, and for corporate work we usually recommend the operated option. Most corporate AV problems are operational rather than mechanical — a lavalier gain set for the wrong presenter, a laptop that will not hand off to the projector, feedback when someone walks a handheld past the speakers. An on-site technician resolves those in seconds. Dry-hire equipment rental is available where a client genuinely just needs hardware delivered.
For a general session, a hybrid event or anything needing multi-camera production, four to eight weeks gives enough time for a venue check, a technical site visit if required, presentation collection and a rehearsal slot. Smaller meetings and single-room training sessions can often be turned around in one to two weeks. Peak conference season and the December holiday-party weeks fill earliest, so those benefit from more notice.
Often, but the venue decides. Many Atlanta hotels, arenas and convention facilities maintain in-house AV departments, designate exclusive providers for certain services, or charge outside-vendor fees, and some restrict rigging or power work to house labor. We confirm those requirements with the venue during pre-production before promising anything. Where a venue runs an exclusive AV provider, we can often still handle entertainment, DJ, MC and production coordination within the venue’s rules.
Yes. We serve Metro Atlanta and North Georgia, including Buckhead, Midtown, Sandy Springs, Dunwoody, Perimeter Center, Marietta, the Cumberland area, Smyrna, College Park and the airport corridor, Duluth and Gwinnett County, Alpharetta, Roswell, Johns Creek, Suwanee and Lawrenceville. We are an Atlanta-based company and travel to the venue rather than operating suburban offices.
The venue and room, the date, the guest count, the start and end times, how many rooms are in play, the run of show, the number of presenters who need microphones, whether you need screens or LED, whether the session is being recorded or streamed, and whether entertainment is part of the evening. If some of that is still unknown, tell us what you do know and we will scope from there.
Tell us the venue, the date and roughly what the room has to do. We reply with questions first, then a written scope and quote covering equipment, crew, load-in and strike. Corporate AV pricing is driven by room count, equipment, labor and load-in time rather than a rate card — the pricing page explains the variables.