Planning an event at the InterContinental Buckhead Atlanta? Atlanta Music Pros can help coordinate audio, video, lighting, entertainment and production requirements, subject to the venue’s policies and vendor requirements. For events at the InterContinental Buckhead we can provide or coordinate meeting room and ballroom audio, wireless microphones, presentation display, recording and streaming, camera coverage, stage lighting, staging and corporate entertainment — subject to the hotel’s in-house AV arrangements and outside-vendor policy.
Buckhead is where a large share of Atlanta’s board meetings, leadership offsites, client entertaining and smaller galas actually happen, and the InterContinental is one of the properties those programs gravitate to. The events tend to be smaller than Downtown convention business and considerably more sensitive about how they look.
That changes what good production means here. In a ballroom for 600, competence is judged by whether the back row can see and hear. In a boardroom for twenty executives, it is judged by whether the technology stayed out of the way — no visible cable runs, no fan noise, no technician crossing the room mid-sentence.
For executive-scale programs the service list matters less than the execution standard. Everything below is available; how invisibly it is delivered is the part that counts here.
Speech first.
Seeing the stage and keeping the content.
Content people can read.
Making the stage look intentional.
Someone owning the show.
The half most AV companies do not provide.
The programs we are asked about at Buckhead properties skew smaller, more senior and more sensitive than Downtown convention business.
Discreet audio, displays and recording for a room of twenty, where the technology needs to be unobtrusive. See corporate meeting AV.
Multi-day executive sessions with presentation support, clean audio and a technician who knows when not to be in the room.
Hospitality events and dinners with background music, a working microphone and lighting that flatters the room. See corporate events.
Ballroom dinners with a program, award playback, lighting and entertainment at a more intimate scale. See awards gala production.
Presentation-critical sessions with reliable display, clean audio, recording and streaming. See live streaming services.
Repeated room setups across several days with consistent, reliable presentation support.
Four things that define production standards for an executive audience.
Cable runs dressed and taped rather than draped across a carpet. Speakers positioned to cover the table rather than dominate the room. Nothing with an audible fan near the seating. A technician positioned where they can work without walking through a conversation. None of this is technically difficult; it is a matter of caring about it, and it is immediately obvious to a senior audience when nobody did.
In a boardroom, a handheld microphone passed around a table is disruptive and slightly absurd. Boundary microphones on the table, or a properly placed small system, keep the conversation natural. For a presentation to the same group, a lavalier lets the speaker move. Choosing correctly matters more than the specification of what is chosen. See wireless microphone rental.
For an investor briefing or a board presentation, the display simply has to work, first time, with every presenter’s laptop. Decks collected and tested in advance, adapters for everything, and a tested fallback. The cost of a five-minute technical fumble in front of a board is out of all proportion to the cost of preventing it.
Smaller properties often have limited service access and no large dock, and equipment moving through guest areas is generally unwelcome. Confirm the service route, elevator access and timing with the hotel, and plan a load-in that is discreet as well as efficient. Venue policies, outside-vendor requirements, power, internet, loading access and production restrictions should be confirmed with the venue during pre-production. Many hotels, arenas and convention facilities maintain in-house AV departments, exclusive service providers, union labor rules, rigging approvals and outside-vendor fees, and those terms decide what any outside company can do in the room.
An illustrative configuration for a senior program where production quality is judged by how little anyone notices it. This is a hypothetical illustration of how a production of this shape fits together. It is not a past project, not a quote and not a price.
Ask whether the client wants the session recorded before assuming it. For senior and board-level discussions, the answer is frequently no, and quietly not recording is as much a service as recording well.
This page exists because planners search for AV help by venue. It does not indicate any affiliation, endorsement, partnership, preferred-vendor status or approved-vendor status, and we make no claim to any. the InterContinental Buckhead Atlanta is named here only to describe the kind of production planning an event in that building involves.
Whether an outside production company can work in a given space, and on what terms, is decided by the venue and by your own contract with it. We will work within those terms, and we will tell you plainly when something you have asked for is not ours to promise.
Atlanta Music Pros is an Atlanta-based company covering Metro Atlanta and North Georgia. We travel to the venue rather than operating suburban offices.
We can provide or coordinate meeting room and ballroom audio, microphones, presentation display, recording, streaming, camera coverage, lighting, staging and entertainment, subject to the hotel’s in-house AV arrangements and outside-vendor policy. As with any hotel, confirm that policy and any associated fee in writing before comparing quotes.
The standard is invisibility rather than impact. Cables dressed instead of draped, speakers positioned to cover the table rather than dominate the room, nothing with an audible fan near the seating, and a technician who can work without crossing a conversation. None of it is technically hard; it is a matter of caring, and its absence is immediately obvious to a senior audience.
Usually boundary microphones on the table, which keep discussion natural, rather than a handheld passed around — which is disruptive and slightly absurd in a room of twenty. For a presentation to the same group, a lavalier lets the speaker move freely. Choosing the right format for how the room will actually be used matters more than the specification of the equipment.
We can remove nearly every way it commonly fails: decks collected and tested in advance, adapters for every connection, each presenter’s laptop checked before the session rather than at the top of it, and a tested fallback path. For a board or investor briefing that preparation is the entire job, because the cost of a five-minute fumble in front of that audience is disproportionate to the cost of preventing it.
More carefully than at a convention hotel. Service access is often limited, there may be no large dock, and equipment moving through guest areas is generally unwelcome. Confirm the service route, elevator access and timing with the hotel in advance, and plan a load-in that is discreet as well as efficient. It typically takes a little longer, and it should.
Yes, with dedicated wired internet for anything streamed, ordered through the hotel. For recording, we would use a direct audio feed rather than camera microphones, which is the difference between a usable record and an unusable one. We would also ask whether you want it recorded at all — for board-level discussion the answer is often no, and that is a legitimate answer.
Yes. A solo musician or duo for cocktails, background music at a genuinely conversational level, a DJ where the evening calls for it, and an MC for remarks or a short program. For Buckhead client events the entertainment brief is usually restraint rather than energy, which is a different skill and one worth booking deliberately.
Tell us the room, the guest count and how senior the audience is. For executive programs the standard we are working to matters as much as the equipment, and it is worth being explicit about it.